Call to Caucus for Committee Reorganization
Madison County Virginia
January 5, 2018
Pursuant to the authority provided by the Virginia Democratic Party Plan, the Madison County Democratic Committee hereby calls an assembled caucus beginning at 6:30 p.m., Friday, January 5, 2018 at Antioch Baptist Church, 1165 Mud Road, Madison VA 22727. The purpose of the caucus will be to elect the new members of the Madison County Democratic Committee. Immediately following election of new members, the members will elect officers of the Madison County Democratic Committee. We will elect Chair, Vice Chair, Secretary, and Treasurer.
I. Membership Filing:
Each person seeking to become a member of the Madison County Democratic Committee shall file a Declaration of Candidacy form with the Madison County Democratic Committee prior to the start of the caucus.
The Madison County Democratic Committee shall provide notice of this caucus by placement of a general notice of the caucus, including noticing the caucus date, time, and location, along with the Call to Caucus, on the Democratic Party of Virginia, the Madison County Democratic Committee websites; by email notification to the members of the Madison Democrats who reside in Madison; through a press release provided to all relevant newspapers of general circulation in Madison; and through other reasonable means that will disseminate information about the caucus to registered voters in Madison. In addition, reasonable actions shall be taken to promote participation in the caucus in accordance with the Affirmative Action provisions of the Party Plan of the DPVA.
Every Democrat who is a registered voter in Madison County is urged to attend and participate. Each participant must sign a written declaration that he or she:
• Is a Democrat and not a member of any other political party;
• Does not intend to support any candidate who is opposed to a Democrat nominee in the upcoming Election;
• Has not participated in and will not participate in the nominating process of any other party for this election; and
• Is registered to vote in Madison County.
It shall be the duty and goal of all members of the Madison County Democratic Committee to seek out and encourage the broadest possible participation with the committee, and in its membership, of all duly qualified citizens without regard to race, sex, age, religion, national origin, sexual orientation, gender identify, ethnic identify, disability, or economic status.
IV. To Run for an Office:
Those wishing their names to be placed on the ballot at the Caucus shall prefile their declaration of candidacy by 5:00 p.m. on Tuesday, December 19, 2017, with the Chair of the Madison County Democratic Committee via mail (PO Box 66, Leon, VA 22725) or by email (firstname.lastname@example.org). Only those properly prefiled may have their names on
the caucus ballot as a candidate. If only one person properly files as a Candidate for each office, they may be declared the winner, pursuant to their vetting as a Democrat who will uphold the principles of the Democratic Party.2
V. Conduct of Caucus:
The doors to the caucus will open at 5:30 p.m. and will close at 6:30 p.m. and no further persons will be permitted to enter. Those in line will be permitted to complete the check-in process and will be permitted to participate. The Chair of the Madison County Democratic Committee, or his or her designee, shall be the Temporary Chair of the Caucus and shall appoint a Temporary Secretary and such other Officers of the Caucus as is deemed appropriate. The Madison County Democratic Committee will prepare Temporary Rules for the Caucus. Participants will adopt permanent Rules for the Caucus.
ADOPTED: December 4, 2017, Suzanne Long, Chair, Madison County Democratic Committee
Paid for by the Madison County Democratic Committee www.madisondems.org, not authorized by any candidate or candidate committee