Pursuant to section 8.1 of the Democratic Party of Virginia’s Party Plan, local committees are required to reorganize each odd-numbered year. Each local committee will host a reorganization caucus no later than January 15th, 2020, and not earlier than December 1st, 2019. You must set the date of your reorganization by November 15th, 2019, and you must inform the DPVA of the date of your reorganization by November 15th, 2019. Please email the date of your committee’s reorganization to the DPVA Political Department at firstname.lastname@example.org.
You will find a sample call to caucus under the chairs resources page of the DPVA website (vademocrats.org/chairs). As a reminder, you must give 7 days’ notice with your call, meaning it must be posted and sent out at least 7 days before the caucus will be held.
You will also find a sample set of rules on the chairs’ resource page. These samples shall serve as a guideline, but do feel free to change things according to your committee’s specific needs.
You may hold your reorganization to elect members and your officer elections on separate days, or you may hold your officer elections immediately following your reorganization. You must complete both by January 15th.
As a reminder, secret ballots are not allowed to be used during any recorded vote by an elected body. This means that when officer elections are held, each committee member must either print or sign their name on their ballots. You must be able to trace which candidate each committee member voted for.
Deputy Political Director